Hotel & Conference Center
If you haven’t already, please reserve your hotel room before the deadline of Sept 7 with Embassy Suites by Hilton Grapevine at our “GACX Forum 2026 Attendees” Group Rate for the dates of Monday, Sept 28 - Thursday, Oct 1, 2026 by clicking here
Lodging Reservations or calling #972-724-2600. Also, if you have one, bring your ministry organization’s ‘Texas Tax Exemption Certificate’ to provide at the time of hotel check-in. The front desk will make the adjustments to remove the taxes from your final bill.
Embassy Suites by Hilton Grapevine
2401 Bass Pro Drive, Grapevine, Texas, 76051 # 972-724-2600
Transportation
Complimentary airport transfers are only provided between DFW Airport and the Embassy Suites by Hilton Grapevine DFW Airport North hotel on the first and last day of the Forum. They are not available from other airports, off-site lodging, or local locations. Attendees staying elsewhere or traveling through a different airport must arrange their own transportation.
Arrivals - DFW Airport Shuttles 9/28
Complimentary shuttle service is provided from Dallas/Fort Worth Airport (DFW) to the Embassy Suites Grapevine on Monday, Sept 28 starting at 6am until 10:30pm.
(You will need to rent a car or take an Taxi, Uber or Lyft if you are flying into Dallas Love Airport)
Look for GACX Representatives in blue shirts with 'GACX Forum' signs in baggage claim to also assist with directions to the shuttle locations between 9am - 5pm. (Please be advised that DFW Airport is under going construction so shuttle locations may change)
Pickup Instructions at DFW
Locate the Purple Shuttle Pick up Signs on the lower level of each terminal. A5, A35, B7, B46, C20, D5, D33, E10, E36. After you pick up your lugagge, call the Embassy Suites hotel at # 972-724-2600 and press 5 for Shuttle and it will play an automated message asking for which gate/terminal you are located, how many people in party, and phone number. It will also give an anticipated wait/pickup time. For example, if the shuttle is almost full for the requested pickup time, it will say "full", and what the next pickup time will be. **If you are not at the lower level, it will instruct you to go to the gate and then call back. Please do not schedule a shuttle until you are at the pickup location, otherwise you might get missed.
Check-In at Embassy Suites Grapevine
Upon arrival at Embassy Suites Grapevine, the shuttles will drop you off at the front entrance, where you should visit the front desk to check in for your lodging, drop your luggage off, and pick up a map for Grapevine to orient yourself to the area. For those driving, parking is complimentary for registered attendees. Rooms will be available by 4:00 pm; however if you still have time before your room is ready, you are welcome to relax and connect with other attendees in the beautiful hotel Atrium.
Forum Registration Check-In
Check-In for the Forum will begin at 1:00 pm at the Conference Lobby Desk on Monday, Sept 28. At check-in, you will receive your Forum Name Badge & Lanyard, Program and Welcome Bag. This location will also serve as our Information Desk for any questions during the Forum.Name Badges are your credentials for admittance and must be worn at all times to attend Forum Sessions and Meals. Lanyard colors represent blue for attendees, green for sponsors, red for no-photos & black for our staff & event teams
Arrival Day Refreshments
Welcome Bags will be available at the Forum Registration Check-In Desk in the Conference Lobby and will include water and snacks. Hallford’s Mercantile at the hotel will also be open on your arrival day for refreshments and amenities from 6am - 6pm. Heavy Hors d'oeuvres & Desserts will be served at the Welcome Reception on Monday from 6 - 8 pm in the Heritage Ballroom.
Wi-Fi at Embassy Suites
There is complimentary Wi-FI throughout the hotel using promo code: DFW@Embassy
Guest Room Amenities
All guest rooms at Embassy Suites are spacious 2-room suites, featuring king or double beds, a living area with a sleeper sofa, a microwave, and are all shareable. The hotel is three miles from DFW International Airport, and under a mile from Grapevine Mills Mall and Restaurants. Historic downtown Grapevine is only a ten-minute drive. Enjoy access to our free airport shuttle from 6am - 10:30pm every 30 minutes, free parking, complimentary evening reception, on-site restaurant, indoor pool, fitness center, and daily made-to-order breakfast. Hallford’s Mercantile is open daily from 6:00 am - 2:00 pm. Drinks and amenities are also available at the hotel front desk.
Departures - DFW Airport Shuttles 10/1
The Forum ends at 11:30am on Thursday, October 1 and complimentary shuttle service is provided from the Embassy Suites Grapevine to Dallas/Fort Worth Airport (DFW) every half hour starting at 6:00 am until 10:30 pm, and it is recommended to come down 10 minutes prior to the shuttle leaving.
(You will need to rent a car or take a taxi, Uber, or Lyft if you are flying out of Dallas Love Airport.)
